Reporting is a key element of the Integrated Planning and Reporting framework. Reporting back to the community about progress being made on implementation of the Delivery Program, progress towards achievement of Community Strategic Plan outcomes, and financial performance against the annual and longer-term budgets are all part of the way a council is accountable to its community.
Councils should prepare reports that meet their need for reporting to the local community and helping to inform future planning. It is important that councils choose key performance and community indicators which are relevant and meaningful.
Reporting requirements at a glance
|Due date / frequency||Report||Description / requirements||Legislative reference|
|Within 5 months of the end of each financial year(ie by 30 November)||Annual report checklist||Reports on the achievements in implementing the Delivery Program and the effectiveness of the principal activities undertaken in achieving the objectives in the Community Strategic Plan at which those activities are directed.The report must be prepared in accordance with the Local Government Regulation and the Integrated Planning & Reporting Guidelines.
The report must include a copy of the council’s audited financial reports.
The report must be posted on the council’s website.
|s428 (Act)cl 217(1)
|Tabled at the last meeting of the outgoing council and included in the annual report due 30 Nov in year in which an ordinary election is held.||‘End of term’ report||Reports on the council’s progress in implementing the Community Strategic Plan over the previous four years.This report looks at outcomes, ie what have been the results for the community and council as a result of the activities undertaken.||s428(2)(Act)|
|Included in annual report due 30 Nov in year in which an ordinary election is held||Reporting on the state of the environment||Reports on environmental issues relevant to the objectives for the environment established by the Community Strategic Plan.The report must be prepared in accordance with the Guidelines.||s428A(Act)|
|At least every six months(Dates determined by council)||Progress reports||Report on progress with respect to the principal activities detailed in the Delivery Program.||s404(5)(Act)|
|Not later than two months after the end of each quarter (except the June quarter)(i.e. by 1 December, 1 March, and 1 June)||Budget review statement||Shows, by reference to the estimate of income and expenditure set out in the statement of Council’s revenue policy included in the Operational Plan for the relevant year, a revised estimate of the income and expenditure for that year.||cl203(Reg)|