17-13 – Preparation of non-residential rolls

Category: Circular to CouncilsStatus: Active
Circular Details: 17-13 / 14 June 2017 / A547255Contact: Council Governance Team – 4428 4100
Previous Circular: 16-19 Attachments: Nil
Who should read this: General Managers and staff dealing with council elections for
the 46 councils with elections on 9 September 2017
Action required: Information / Council to Implement
PDF Version:Council Circular 17-13 – PDF

What’s new or changing

  • The Local Government Act 1993 (the Act) requires council general managers to prepare and confirm the rolls of non-resident owners, occupiers and ratepaying lessees of rateable land in the council’s area (the non-residential rolls).
  • The non-residential rolls are to include the names of the persons who:
    • have applied, at any time, for the inclusion of their name in any such roll; and
    • on the closing date (40 days prior to the election) are, in the opinion of the general manager, qualified for inclusion in that roll.

What this will mean for your council

  • The Act provides that all non-resident owners, occupiers and ratepaying lessees of rateable land in an area are eligible to vote in local government elections.
  • In preparing the non-residential rolls, the general manager must:
    • include the names of all persons who have previously applied for enrolment; and
    • check that those persons continue to be eligible to be enrolled.
  • Forty days prior to election day, councils’ general managers are required to finalise the non-residential rolls:
    • for councils administering their own elections, the general manager is to confirm the non-residential rolls; and
    • for elections administered by the Electoral Commissioner, the Commissioner is to confirm the roll after being certified by the general manager.

Key points

  • Councils need to ensure that everyone eligible to vote in the upcoming local government elections has the opportunity to do so.
  • Councils should include relevant information, including eligibility criteria and the process for making a claim for inclusion on the non-residential rolls on their websites.
  • Customer services staff must be made aware of this issue in order to assist any person wishing to make a claim for inclusion on the rolls.

Where to go for further information

  • For further information, contact the Office’s Council Governance Team on 4428 4100.

Tim Hurst
Acting Chief Executive